5S - 3. Shine



  1. Take “before” photographs.
  2. Adopt cleaning as a daily activity and as a part of the inspection. Clean the workplace before starting the job and before closing the job.
  3. Put aside 10 or 15 minutes for the same activity per day.
  4. Cleaning indirectly helps to check or inspect each and every part and place. Hence, it should be a habit.
  5. Find ways to prevent dirt and contamination.
  6. Clean both inside and outside on daily basis.
  7. Identify and tag every item that causes contamination.
  8. Use 5Whys or cause-and-effect methods to find the root causes of such contamination and take appropriate corrective and preventive action.
  9. Keep a log of all places/areas to be improved. These are the columns that have to be logged in the Cleaning Improvement Log:
    1. WHERE is the problem located?
    2. WHAT exactly is the problem?
    3. WHO is responsible for taking action?
    4. WHEN will the solution be implemented?
    5. HOW is the solution going to be implemented?
  10. 5S “owner” check-sheets should be maintained on daily basis. Each Machine should have a 5S Owner Weekly Check Sheet containing the Machine Number, Machine Name and Machine Location. (The word owner here is used as a replacement for the title of the operator. An operator merely operates the machine or process and might think cleaning is below them. An owner cares for the machine and area in which he works.) The 5S Owner Weekly Check Sheet should have a checklist of things to check with a frequency and Initials of the person that performed the Check. Examples of Checking points are:
    1. Red tagging contaminated items (Daily)
    2. Remove residue from valves (Daily)
    3. Check oil level (Every Tuesday)
    4. Apply grease to transfer side (Every Thursday)
    5. Check Supervised by Bill Smith (Daily)
  11. Develop a plan, activity chart and distribute responsibilities.
  12. Take “after” photographs.
  13. In addition to 10 to 15 minutes for Shine every day, owners should have a weekly 5S time or monthly 5S day.
  14. Complete evaluation using 5S levels of implementation with the facility manager or the authorised persons in the organisation. 

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