5S - 4. Standardize


  1. Take “before” photographs.
  2. Check that the first three S’s are implemented properly.
  3. All team activity documents/check lists should be publicly displayed on a 5S board.
  4. Establish the routines and standard practices for regularly and systematically repeating the first three S’s.
  5. Create procedures and forms for regularly evaluating the status of the first three S’s.
  6. Standardize red tag procedures and holding area rules.
  7. Standardize procedures for creating shadow boards, position lines, and labeling of all items.
  8. Standardize cleaning schedules using the “5S Owner Check Sheets”.
  9. Standardize “single-point lessons” for documenting and communicating 5S procedures and improvements in workplace and equipment.
  10. Create a maintenance system for housekeeping. Make a schedule for cleaning of the workplace. A common approach is to ask a cross-functional team to do it.
  11. Inter-departmental competition is an effective means of sustaining and enhancing interest in 5S.
  12. Assign responsibility to individuals for a work area and machinery.
  13. Regular inspection/audit and evaluation by a special team (including senior management persons) to be continued.
  14. Instead of criticizing poor cases, praise and commend good practices or good performers.
  15. Take “after” photographs and post them on the 5S board(s).
  16. Complete evaluation using 5S levels of implementation with the facility manager or the authorized persons in the organization.

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